Export your notary journal

Notary records include details of the transaction. It can be used if a notarized document is lost or altered or if facts concerning the notarization are challenged in court. Here's how to download your notary journal.

Who this is for

All notaries can perform the procedure below. 

This document contains confidential information and may not be reproduced or shared without the consent of Notarize, Inc. dba Proof.com.

What to expect

Your account contains your notary journal, which has a ledger of all notarial acts performed during transactions, beginning with the most recent.

Each entry row of your notary journal represents a seal placed per signer; if a transaction required multiple seals or had multiple signers, the journal may show multiple entries representing that single transaction. Always follow your state's guidelines regarding third-party access to notary records.

You can download:

• Specific entries or the entire journal
• Certified or non-certified journal entries 

When you download a certified copy, the export is added to your journal as a copy certification with the details provided in the Journal Copy Request Details form.

Export non-certified journal copy

1. Click your initials in the upper right corner of your account.
2. Select View notary journal from the dropdown menu. 
   
3. Follow instructions for one of the options below.
   
   • Export the entire journal: Click the Export button in the upper right corner and select All Journal Entries from the dropdown menu.
   • Export selected journal entries: Select the checkbox next to the entry or entries you'd like to export, then click the Export button in the upper right corner. Choose Selected Journal Entries from the dropdown menu. 

4. Select the radio button next to NO for a certified copy in the Journal Copy Request Details form. 
   

5. Check the box to confirm that the requesting party is entitled to the Journal excerpt under applicable law.

6. Click the Export button in the upper right corner.
7. Check your email for the link to download.
   • You must be signed in to Proof to access the link.

Export certified journal copy

1. Click your initials in the upper right corner of your account.
2. Select View notary journal from the dropdown menu. 
   
3. Follow instructions for one of the options below.
   
   • Export the entire journal: Click the Export button in the upper right corner and select All Journal Entries from the dropdown menu.
   • Export selected journal entries: Select the checkbox next to the entry or entries you'd like to export, then click the Export button in the upper right corner. Choose Selected Journal Entries from the dropdown menu. 

4. Select the radio button next to YES for a certified copy in the Journal Copy Request Details form. 
   

5. Check the box to confirm that the requesting party is entitled to the Journal excerpt under applicable law.
6. Fill out the Journal Copy Request Details form with the required information:
   • Name of requesting party
   • Country
   • Address
   • Date of request
   • Description of requested official journal excerpts
   • ℹ️ The information provided becomes a new entry in your journal for the copy certification of the journal copy.
7. Click the Continue button in the upper right corner.
8. Use the tools at the top to fill out the copy certification.
   • Signature and seal must be added to the document to proceed.
     
9. Click Export.
   • A confirmation message appears including the number of entries being exported.
10. Check your email for the link to the file.
    • You must be signed in to Proof to access the link.
11. Click Download.
    

The PDF file opens in a new tab where you can use the browser functions to print or download the file. The file includes the requested journal entry, the entry added for the request, and the copy certification.