Electronic notarizations completed through the Proof platform offer unprecedented security and verifiability. Here's how.
Proof ensures the integrity of all documents in two key ways.
Notarized Documents are Digitally Signed
First, all documents notarized on our platform are digitally signed by the notary using a special x.509 digital certificate issued to the notary (after a rigorous identity security process) by IdenTrust or DigiCert, both trusted Root Certificate Authorities.
Once our notary’s digital certificate is applied to a document, it creates what’s called a digital “hash,” which is like a hidden record of all the bits and bytes comprising the document. If any document component is later changed, no matter how small, markings are added to indicate that the document has been changed (or “tampered with”) after the digital signature was applied. Therefore, ------ the original document as originally signed and notarized. (This digital signature information is readily viewable in the “signature pane” whenever you view a PDF in Adobe Acrobat).
Digital Records of Notarizations Are in the Verification Portal
Second, we store a digital record of every notarization in a password-enabled verification portal where the customer and any authorized recipient (or others authorized by law) can access a digital copy of the original notarized document, along with key transactional information about the notarization itself.
We also store the video of the notarization session, showing both the notary and the signer as their document is notarized, to deter fraud and provide a secure record of the entire transaction.
What about the seal?
Our service applies a digital seal and certificate to the document. When printed, the digital seal will look like a standard notarization, but the digital file is enhanced with security measures to ensure the document cannot be tampered with after the notarization.
Fraud and Theft Prevention
Proof's Notarize Network notaries must pass an annual background check performed by the National Notary Association (NNA). Notarize Network notaries do not have access to your photo identification or your documents after the notarization is complete.
Still have questions you can't find answers to? Click the chat icon in the corner of your screen to start a chat or email us at firstname.lastname@example.org!
© 2023-2024 Notarize, Inc. (dba Proof.com) All Rights Reserved.