Learn how to have your documents notarized when the document(s) require multiple signers.
If you're wondering who pays for the transaction when multiple signers are involved, check out How Much Does Notarization Cost on the Proof Platform?
Contents
Choose an option below for step-by-step instructions for the scenario:
- Both signers are physically in the same place for the meeting
- 3 or more signers are required OR the signers are in different locations
🎯Primary Audience: Signers
There are two options when multiple signers are required for a document you upload yourself:
- Co-located: Signers are in the same room and join the same notary meeting together on one device (computer or mobile). A maximum of two signers can participate in a co-located meeting for a retail transaction.
- Split Signing: Signers are in different locations and are either unable or unwilling to join the same notary meeting. Separate notary meetings take place, and fees are paid for each meeting. (Also known as Sequential Signing.)
Expand this section to learn more about Business & Real Estate transactions
Transactions initiated by a title agent, lender, or business can have more than two signers in a co-located meeting and have additional options for completing a meeting with multiple signers:
- If you are working with a title agent or lender, read Complete Your Online Real Estate Closing with Multiple Signers in Different Locations.
- If you are working with a business requiring a document notarized with multiple signers, read Sign a Document from a Business Requiring Multiple Signers.
2 Signers in the Same Location (Co-located Signing)
Use the process below if you and the other signer are physically together in the same place.
Procedure for desktop computer
- Log in to your account or select Notarize a Document Now on our homepage.
- Select Choose a File to upload your document.
- Confirm your name.
- Select Add Second Signer.
- The second signer is prompted to enter their name and email address.
- Follow the on-screen prompts to add the appropriate signer or co-signer information until you reach the session with the notary.
Instructions for mobile devices
- Sign up or sign in using the Notarize app on your mobile device.
- Select the + (plus) icon to add your document.
- Tap SIGN if the document is already uploaded.
- Select Myself and a co-signer.
- Select Add a co-signer.
- Type the co-signer's first name, last name, and email, and select Continue.
- Type your details on the Personal Details page.
- Select Proceed when finished.
- Have your co-signer fill in their details, and select Proceed when finished.
- Follow the on-screen prompts to add the appropriate signer / co-signer information until you reach the session with the notary.
3+ Signers or Signers are in Different Locations (Split Signing)
Use the procedure below if the document requires 3 or more signers, or if the two signers are not physically in the same location.
Proof charges for each notarization plus any additional seal fees associated with each meeting. Therefore, signers located in different locations will each be charged for the notary session. Read How Much Does Notarization Cost on the Proof Platform? for more details.
Overview of split signing process
- Each signer registers for their own Proof account.
- The first signer gets the document notarized.
- When asked if the document required additional signers, select Skip.
- The first signer sends the notarized document to the second signer.
- The second signer uploads the notarized document and proceed through the process for their own notarization.
- Repeat 2-4 for any additional signers.
- The last person to meet with a notary has the final document, which is one document with one notarization seal per signer.
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