For documents that require one or more signers to sign before another group, you can set a signing order when you create the transaction.
Read an overview about multiple-signer transactions for all the different options when you have more than one signer.
Who this is for
Any user in your organization who can create and send transactions can perform the steps below.
This feature is available to organizations with a Premium subscription or higher. If you're interested in this feature, contact your Customer Success Manager (CSM) or contact sales.
How it works
Signing order requires one or more signers to sign in a specific order, determined by the person who sends the transaction. Documents are sent to signers sequentially, either to individual signers or to groups of signers who can sign in parallel (explained below).
Only one person can meet with a notary at a time to ensure the most recent version of the document is being signed and notarized. So each person receives an invitation to sign only after the previous person in the sequence signed the document.
Parallel signing
Signing order also allows for a group of individuals to be assigned the same number in the sequence. For example: If Sam Signer and Sal Signer both need to sign before Bailey Lender, but order doesn't matter between Sam and Sal, parallel signing would be a good option.
In this case, the signing order would be:
- Sam = signing order 1
- Sal = signing order 1
- Bailey = signing order 2
In this case, Sam and Sal will both receive invitations to sign at the same time, and Bailey will only receive an invitation after both Sam and Sal have completed their transactions.
Create a transaction with signing order
If your signers need to sign the document in a specific order, you can indicate this in during transaction creation. When you create a transaction, you can set it up to have a signing order by following the instructions below.
Read Send a notarization request via email or SMS if you need help creating a transaction.
Log in to your Proof account to complete the steps below.
- Click the switch for Set signing order in the Recipient details section.
- Type the number in the box next to the signer to indicate what order you'd like the signers to sign.
- Assign the same number to signers who can sign in parallel.
The boxes shift so the signers are displayed in the order they will sign, starting at 1.