Export Your Notary Journal

The short answer: You can download a certified or non-certified PDF of your notary journal — either the full journal or selected entries — directly from your Proof account.

What to Expect

Your account contains your notary journal, which has a ledger of all notarial acts performed during transactions, beginning with the most recent.

Each entry row represents a seal placed per signer. If a transaction required multiple seals or had multiple signers, the journal may show multiple entries for that single transaction. Always follow your state's guidelines regarding third-party access to notary records.

You can download a PDF of:

• Specific entries or the entire journal
• Certified or non-certified journal entries

Export a Non-Certified Journal Copy

1. Click your initials in the upper right corner of your account.
2. Select Notary journal from the dropdown menu.

   

3. Follow the instructions for one of the options below.
   • Export the entire journal: Click the Export button in the upper right corner and select All Journal Entries from the dropdown menu.
   • Export selected journal entries: Select the checkbox next to the entry or entries you'd like to export, then click the Export button. Choose Selected Journal Entries from the dropdown.
     
4. Select whether you want a certified copy in the Journal Copy Request Details form.
   • If YES, follow the certified journal copy instructions below before proceeding to step 5.
   • If NO, proceed to step 5.
     
5. Check the box to confirm that the requesting party is entitled to the journal excerpt under applicable law.
6. Click the Export button in the upper right corner.
7. Click the link in your email to open the PDF file.
   • You must be signed in to Proof to access the link.

Certified Journal Copy Instructions

To export a certified journal copy, complete steps 1–4 above, then follow these additional steps.

1. Fill out the Journal Copy Request Details form with the required information:
   • Name of requesting party
   • Country
   • Address
   • Date of request
   • Description of requested official journal excerpts
   ⓘ

   The information provided becomes a new entry in your journal for the copy certification of the journal copy.
2. Click the Continue button in the upper right corner.
3. Use the tools above the document to fill out the copy certification.
   • Signature and seal must be added to the document to proceed.
     

The PDF opens in a new tab where you can print or download it. The file includes the requested journal entry, the entry added for the request, and the copy certification.

Summary Checklist

• Go to your initials menu and select View notary journal
• Select entries to export or choose All Journal Entries
• Indicate whether you need a certified copy and complete the form
• Confirm the requesting party's entitlement, then click Export

Updated May 13, 2026 17:27