Notary fields are fillable during the meeting and help the notary complete their duties more efficiently. If you're tagging a document for your recipients, adding notary fields ensures the notary can fulfill all of your document's requirements on the spot — no delays, no back-and-forth.
Important: These fields can only be filled by the notary during the meeting. No notary information is applied before the meeting begins.
What Each Notary Field Does
Here's a quick breakdown of the available notary fields and what they capture:
- Seal here — The notary's official seal
- Sign here — The notary's signature
- State — The state where the notary is commissioned
- County — The county listed in the notary's account
- Name — The notary's printed name
- Commission expiry — The notary's commission expiration date
- ID number — The notary's commission or ID number
- Date signed — The date the document was signed
- Day Month Year — Splits into three separate fields (day, month, year) that can be placed individually on the document
- Fill in here — A free-text box the notary can use to add any additional information during the meeting
- Select — An empty checkbox the notary can mark during the meeting
- Disclosure — The notary's state-specific audio/video disclosure language. This field is required on every document that needs notarization
Add Notary Fields
You have two ways to add notary fields, depending on whether you're preparing the document ahead of time or working in a live meeting.
Before the Meeting — Use Bulk
During document preparation, use Bulk to drop in the most common notarial certificate fields all at once: seal, county, state, signature, and commission expiration date. This is the fastest way to prep a document.
During the Meeting — Use Quick Stamp
If fields need to be added on the fly, the notary can use quick stamp to place them during the session.
Summary Checklist
- Notary fields are filled by the notary during the meeting — not before.
- Use Bulk during document prep to add common certificate fields at once.
- The Disclosure field is required on every document that needs notarization.
- Notaries can use Quick Stamp to add fields during a live meeting.
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