The short answer: In a split signing, multiple signers complete the same document in separate notary meetings — one signer at a time, in any order. Read more about other types of multiple-signer transactions.
How Split Signing Works
Documents are sent to all signers at the same time. Each signer then meets with a notary independently — they can go in any order, but only one signer can be in a notary meeting at a time. This ensures every signer is working from the most current version of the document.
When Split Signing Applies
Split signings can be created intentionally or can happen automatically under certain circumstances.
Split signings can be used intentionally when signers can't or don't want to join the same meeting.
Concurrent signings that become split signings occur when:
- One signer moves forward before the other signer(s) join them in the waiting room.
- Multiple signers start in the same meeting, but one drops off — the notary can continue with the remaining signer(s). The signer who left will need to complete their portion in a separate meeting before the transaction can be finalized.
Split signings can also include a signing order, which requires signers to complete the document in a specific sequence.
⚠️ Important
A transaction cannot be marked complete or moved to payment until every listed signer has completed their portion. If a signer will not be completing their notarization, the transaction cannot be finalized as-is — a new transaction must be created with only the signer(s) who will participate.
Summary Checklist
- Documents go to all signers at once — each signer meets with a notary separately, in any order.
- Only one signer can meet with a notary at a time.
- Split signings can be set up intentionally or can result from a concurrent signing.
- A signing order can be added to require signers to complete the document in a specific sequence.
- Every signer listed on the transaction must complete their portion before it can be finalized and paid — signers cannot be removed from an existing transaction.
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