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What you need for online notarization

  • Updated

To complete the notarization process online, you need to to meet a few requirements have have some items ready.

Requirements

  • Signers must be at least 18 years old.
  • Signers should have about six (6) months of credit history to generate identification questions.
  • The document being notarized must be intended for use in the U.S.

Items you need

To verify your identity, have the following items and information ready:

  • A U.S. Social Security number or individual tax identification number (more info below)
  • A U.S. address
  • Government-issued photo ID from this list

For those who need to verify their identity and/or notarize documents intended for use within the U.S., you may be required to complete Knowledge-based Authentication. To help you complete KBA, the Proof platform can accept either a U.S. Social Security number or an individual tax identification number. 

The identifier used must be tied to sufficient records to generate identity verification questions, such as credit history, vehicle registration, etc.

You may also need additional supporting items depending on what is required by the document. Please review your document thoroughly to ensure you have everything you need. For example, some documents require secondary identification.

To ensure the Proof platform operates as expected, you'll need:

  1. A device with audio & video capabilities, such as:
    • A computer with a webcam, microphone, and speakers
    • A mobile device with one of the options listed below
  2. A browser from this list:
    • Mozilla Firefox*
    • Google Chrome*
    • Safari*
    • Microsoft Edge*
    • Notarize app for Apple or Android
      • Do not use the mobile app for real estate closings or any transaction initiated by a business; only use a browser listed above.
  3. A strong internet connection

Read the Minimum System Requirements for full details on specific devices and internet requirements to complete a transaction on the Proof platform.

*Your browser needs permission from your phone's system settings to access the camera and microphone for a notary meeting; check Enable Camera and Microphone Access for Mobile Devices for instructions.

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