All notaries on the Proof platform have different requirements for setting up their accounts. Most of these settings can be changed in their account after account setup, but some changes may require review by the Notary Onboarding team.
Who this is for
All notaries can perform the procedure below.
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Requirements for notaries
A notary may be an ODN and an NST, depending on the state in which they're located (see the list under On-demand notary).
| Notary profile item | ODN | NST | IHN |
| Commission | ✅ | ✅ | ✅ |
| NNA number1 | ✅ | ||
| Notary signing agent certification | ✅ | ||
| E&O insurance | ✅ | optional | optional |
| Account payment (how the notary pays Proof fees) | ✅ | ✅ | |
| Signer payout (how Proof/signers pay the notary)2 | ✅ | ✅ | |
| Digital certificate | ✅ | ✅ | ✅ |
1Required for ODNs; optional for NSTs and IHNs depending on their state
2ODNs who act as NSTs must collect payment from their signers outside of the Proof platform.
On-demand notary (ODN)
An on-demand notary (ODN) on the Proof platform is a commissioned notary who is part of the Notarize Network. This individual notarizes documents on demand when a signer initiates a meeting.
Currently, the Proof platform is live for on-demand notaries (ODNs) in the following states:
- Florida
- Nevada
- Pennsylvania
- Texas
- Virginia
On-demand notaries are fully reviewed by our Notary Onboarding team before being provisioned to work on the Proof platform, starting with an eligibility check in accordance with notarial state laws. These notaries undergo extensive platform training and pass a notarial knowledge and platform assessment before becoming active on the Proof platform.
Read What you need to become an On-Demand Notary for more details.
→ Create a Network Notary account
Notary sourcing transactions (NST)
A notary sourcing transactions (NST) is a notary using the Proof platform to conduct and grow their own business. An NST is considered a Network Notary, even if they don't accept calls from the on-demand queue.
This individual notarizes documents for their own clients. They can send transactions through Proof or use a link for their customers to upload their own documents for notarization. Read Notary sourced transactions overview for more details.
→ Create a Network Notary account
In-house notary (IHN)
An in-house notary is a commissioned notary who is a team member in an organization that uses Proof. This individual notarizes documents on behalf of their organization as part of their day-to-day duties for the company.
→ Create an in-house notary account