The short answer: NST notaries use Proof to run their own RON business — creating and sending transactions for their own clients, setting their own fees, and managing everything from one platform.
Active States
Properly commissioned notaries in the following states can facilitate remote online notarizations (RONs) for their own clients through Proof:
*These states offer dual capacity as both an On-demand Notary and a Notary-Sourced Transaction notary under one account.
Why Use Proof for Your RON Business?
Proof gives you a dedicated business account and a full suite of tools to help you serve your clients online, stay compliant, and grow your practice. Here's what you get when you join:
- Platform training and support — Access Proof Academy from your Home page, plus our Help Center and in-session support.
- Proof Digital Certificate — Securely encrypts and backs your notarizations and your identity.
- Multi-factor authentication — Knowledge-Based Authentication, Credential Analysis, and identity vetting tools built right into the platform.
- End-to-end session recordings and notary journal — Managed and stored by Proof for your state's minimum record retention period.
- A free electronic seal and signature — Included when you sign up.
- Forward-thinking features — Templates, integrated links for your business site, document tagging, Quick Stamp, in-meeting chat, and more.
- Flexible billing — Set your own fees per transaction or at the account level.
- Meeting simulator — Practice on the platform before your first client session.
- Metrics and panel visibility — View your meeting metrics and panel memberships directly from your Home page.
- Community feedback sessions — Opportunities to attend live sessions hosted by our Network Operations team.
Get Started
1. Check Your State's Requirements
Documentation and compliance requirements vary by state. Here's how to check yours:
- Open the notary map and click your state.
- Check the "Can notaries join the Notarize Network in [STATE]?" question at the bottom of the pop-up window.
- If yes, click the link at the top of the window to view your state's requirements. If no, click Join the Waitlist to be notified when Proof goes live in your state.
2. Create Your Account
Once you've confirmed your state's requirements, follow these instructions to create your notary-sourced transaction account.
3. Wait for Review
Once you submit your profile, our Notary Onboarding team will review it within 3 business days. If any corrections are needed, we'll let you know exactly what to fix. Most updates to your profile will also trigger a review, which takes up to 3 business days. Learn more about review triggers.
4. Start Sending Transactions
Once your account is approved, you can create and send transactions, including those requiring witnesses, multiple signers, or a scheduled date and time.
Fees and Payments
You set your own fee for each notarization. You can set a fee for a specific transaction or apply a default fee at the account level for all transactions not created through Send & Manage.
For more details on fees and payments, check out:
- Notary-Sourced Transaction Pricing and Notary Payment
- State-Specific Payment Options for Notary-Sourced Transactions
- Billing and Payment Setup for Notary-Sourced Transactions
How You're Paid
If you're an NST notary not in an ODN state (FL, NV, PA, TX, or VA), you have two options to collect payment from your signers:
- Bill signers outside of Proof — Use a third-party app like Zelle, Venmo, or CashApp.
- Signers pay through Proof — Funds are routed through Stripe and paid out to you daily, weekly, or monthly depending on your setup preference.
For Stripe setup details, read Update Stripe Payments for Notary-Sourced Transactions.
Frequently Asked Questions
Do I need a registered LLC to bring my business to the platform? +
You do not need a registered LLC to run your business or serve your clients on the Proof platform. If you have a registered business or LLC, we encourage you to include your business name in your Account Profile.
You must be a compliant, commissioned Notary Public and RON Authorized Notary to execute transactions on our platform. To understand those compliance requirements, please visit notarize.com/notary.
If your fees aren't appearing in your account yet +
We recommend verifying the payment details attached to your Stripe Connect Account and contacting Stripe directly, as funds are paid directly to you from Stripe. Keep in mind that bank processing times may vary.
Can a customer schedule a meeting with me? +
A customer cannot schedule a meeting with you for a specific date and time on the Proof platform. However, you can coordinate with the signer outside the platform to agree on a date and time, then use the Transactions option to create a transaction and add that date and time before sending it to the customer. The scheduled date and time will appear on your meetings tab so you can keep track.
Keep in mind that the time shown to customers and in your meetings tab does not lock access before or after — signers can join at any time on the scheduled date, and the time can be changed at the last minute.
Read about adding a buffer to prevent signers from joining your scheduled meetings too early.
Requirements by Notary Capacity
Here's how NST requirements compare to other notary types on the platform.
1 Required for ODNs; optional for NSTs and IHNs depending on their state.
2 ODNs who act as NSTs must collect payment from their signers outside of the Proof platform.
✓ Summary Checklist
- Confirmed your state is active on the Proof platform and checked your state's compliance requirements.
- Created your notary-sourced transaction account and completed your profile.
- Waited up to 3 business days for your account to be reviewed and approved.
- Set your transaction fees and configured your payment preferences in your account settings.
- Once approved, started creating and sending transactions for your clients.
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