Title Agents: Create a HELOC eClosing

Overview

Learn to create a HELOC eClosing from the Title portal on the Proof platform.

Typically, Lenders initiate Real Estate Closings. However, Title Agencies may service HELOCs on behalf of a Lender. In this situation, a Title Agent can initiate and execute the entire transaction with the borrower(s) on the Proof platform.

🎯Primary Audience: Title Agents

Table of Contents

We also have a demo of the HELOC process from the perspective of Title Agents, Lenders, and borrowers (signers).

Steps

Step 1

Start a new closing

Log in to your Proof account to complete the steps below.

• Choose My closings from the navigation panel on the left:
  • If you don't see the panel, click the caret to expand it.
• Initiate your transaction using the dropdown in the upper right corner.
• Click Send new transaction Select Real Estate Closing.

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Step 2

Type of closing

Select HELOC.

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Step 3

Property address

Provide the property address and click Continue with eClosing.

• Street address
• Apartment, suite, etc. (optional)
• City
• State
• Zip
• Country

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Step 4

Transaction details

Provide a file and/or loan number to make it easier to find the transaction later. (Optional)

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Step 5

Closing team

Add members of your closing team. This includes anyone supporting the transaction.

• Role
• Name
• Email address
• Phone number

Check the Visible to signer box unless you want to hide the contact from your signers.

Click +Add point of contact to add additional participants. 

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Step 6

Signer details

1. Provide signer details:
   • Vesting type
   • Name
   • Email address
   • Phone number 
2. Indicate if the signers are signing in a representative capacity
   
   Click here to expand if the signers are signing the documents on behalf of someone else

   • Check the box next to This is a representative signer
   • Type the name of the person or entity the signer is signing on behalf of
   • Select the signer's capacity from the Type of capacity dropdown

   Capacity options

   Attorney-in-fact	Corporate Officer	Guardian or Conservator
   Partner (General)	Partner (Limited)	Trustee
   Other

3. If any of the documents require more than one signer, select Yes under Does this transaction require additional signers?
   • This does not include witnesses. Witness requirements can be added later.
4. Indicate if the signers need a secondary ID by selecting Yes under Will the signer(s) need a secondary ID?

If you have the credible identifying witness feature turned, the modal to provide the witness's information appears directly below the signer's information. Learn more about using a credible witness for eClosings.

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Step 7

Signing schedule

Select a date range/window or schedule the closing:

• Review Set a Closing Window or Scheduled Closing Date

Indicate what type of Notary will be used:

• Internal notary: Also known as In-House Notary (IHN)
• Notarize: Also known as Notarize Network 

If you're using an internal notary, you can select a specific person to be assigned or choose Unassigned from the dropdown to allow any notary from your team to handle this closing.

Review Assign a Notary to a Real Estate Closing for more information.

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Step 8

Prepare documents

Upload documents:

• An eSign Consent and Disclosure form automatically appears on every transaction:
  • The eSign Consent and Disclosure form is also attached at the bottom of this procedure.
• You must add at least one additional document to proceed.

Are you using Proof Closing Ops?

• Yes: Go to Step 9
• No: The documents automatically open for you to tag and prepare:
  • Review Tagging Documents for more information on self-tagging and using white-text tags.
  • Note: You can add a witness requirement by clicking the "eye" icon in the top right menu above your documents.

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Step 9

Special instructions

Before sending the transaction, you have the option to add any special instructions or notes:

• Add a personal note to your signers
• Add instructions for the Notary or the Proof Closing Operations Team (if applicable):
  • If you send transactions to Proof Closing Ops, use this box to indicate if a witness is required. The Closing Ops Team will add this requirement to your documents.

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Step 10

Send the transaction

Are you using Proof Closing Ops?

• Yes: Click Place Order
• No: Click Send Transaction

After you send the transaction, you'll receive a confirmation email.

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The End.