Overview
Learn to create a HELOC eClosing from the Title portal on the Proof platform.
Typically, Lenders initiate Real Estate Closings. However, Title Agencies may service HELOCs on behalf of a Lender. In this situation, a Title Agent can initiate and execute the entire transaction with the borrower(s) on the Proof platform.
🎯Primary Audience: Title Agents
Table of Contents
1. Start new closing | 5. Loan number | 9. Schedule signing | 13. Place order/Send |
2. Type of closing | 6. Closing team | 10. Prep documents | 14. Contact Support |
3. Property address | 7. Signer details | 11. Instructions |
We also have a demo of the HELOC process from the perspective of Title Agents, Lenders, and borrowers (signers).
Steps
Step 1
Start a new closing
Log in to your Proof account to complete the steps below.
- Choose My closings from the navigation panel on the left:
- If you don't see the panel, click the caret to expand it.
- Initiate your transaction using the dropdown in the upper right corner.
- Click Select Real Estate Closing.
Step 2
Type of closing
Select HELOC.
Step 3
Property address
Provide the property address and click .
- Street address
- Apartment, suite, etc. (optional)
- City
- State
- Zip
- Country
Step 4
Transaction details
Provide a file and/or loan number to make it easier to find the transaction later. (Optional)
Step 5
Closing team
Add members of your closing team. This includes anyone supporting the transaction.
Title Agent | Attorney | Loan Officer |
Real Estate Agent | Loan Processor | Mortgage Broker |
Other | Closer |
- Role
- Name
- Email address
- Phone number
Check the Visible to signer box unless you want to hide the contact from your signers.
Click +Add point of contact to add additional participants.
Step 6
Signer details
- Provide signer details:
- Vesting type
- Name
- Email address
- Phone number
- Indicate if the signers are signing in a representative capacity
Click here to expand if the signers are signing the documents on behalf of someone else
- Check the box next to This is a representative signer
- Type the name of the person or entity the signer is signing on behalf of
- Select the signer's capacity from the Type of capacity dropdown
Capacity options
Attorney-in-fact Corporate Officer Guardian or Conservator Partner (General) Partner (Limited) Trustee Other - If any of the documents require more than one signer, select Yes under Does this transaction require additional signers?
- This does not include witnesses. Witness requirements can be added later.
- Indicate if the signers need a secondary ID by selecting Yes under Will the signer(s) need a secondary ID?
If you have the credible identifying witness feature turned, the modal to provide the witness's information appears directly below the signer's information. Learn more about using a credible witness for eClosings.
Step 7
Signing schedule
Select a date range/window or schedule the closing:
View a screenshot of a date window
View a screenshot of a scheduled closing
Indicate what type of Notary will be used:
- Internal notary: Also known as In-House Notary (IHN)
- Notarize: Also known as Notarize Network
If you're using an internal notary, you can select a specific person to be assigned or choose Unassigned from the dropdown to allow any notary from your team to handle this closing.
Review Assign a Notary to a Real Estate Closing for more information.
Step 8
Prepare documents
Upload documents:
- An eSign Consent and Disclosure form automatically appears on every transaction:
- The eSign Consent and Disclosure form is also attached at the bottom of this procedure.
- You must add at least one additional document to proceed.
Are you using Proof Closing Ops?
- Yes: Go to Step 9
- No: The documents automatically open for you to tag and prepare:
- Review Tagging Documents for more information on self-tagging and using white-text tags.
- Note: You can add a witness requirement by clicking the "eye" icon in the top right menu above your documents.
Step 9
Special instructions
Before sending the transaction, you have the option to add any special instructions or notes:
- Add a personal note to your signers
- Add instructions for the Notary or the Proof Closing Operations Team (if applicable):
- If you send transactions to Proof Closing Ops, use this box to indicate if a witness is required. The Closing Ops Team will add this requirement to your documents.
Step 10
Send the transaction
Are you using Proof Closing Ops?
- Yes: Click
- No: Click
After you send the transaction, you'll receive a confirmation email.