We are excited to provide independent notaries with the opportunity to bring their business online and serve their clients through the Proof platform.
Also check out Pricing and payment for notary-sourced transactions for pricing information.
Who this is for
The information below is for notaries sourcing their own transactions (NSTs).
This document contains confidential information and may not be reproduced or shared without the consent of Notarize, Inc. dba Proof.com.
Properly commission notaries in the following states can facilitate remote online notarizations (RONs) for their own customers through the Proof platform:
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What does this mean for notaries?
Millions of entrepreneurial notaries across the country want a partner that will help them digitize and expand their businesses to new heights. With online notarization, geographical borders and the traditional 9 to 5 availability are no longer roadblocks. This provides an immense opportunity for notaries to get more business from people in different localities and at any hour of the day. It also helps notaries to transform relationships with their existing customers, bringing them more convenience, flexibility, and an easier way to get their notarizations done.
Notaries on our platform will gain access to their own dedicated business account, allowing them to deliver remote online notarizations compliant with their state laws and to be able to offer services that provide their customers with a simpler, more secure way to get documents notarized.
Why use Proof as your preferred RON platform?
To solidify Proof as the best online notarization platform for notaries, we've provided a suite of tools to support notaries in the digital age. Notaries who join the Proof platform recognize that embracing RON and the technology to facilitate it is an opportunity to grow their business. It's our mission to provide notaries with an online notarization platform built on compliance and accuracy. We take pride in supporting our notary community with innovative tools that provide the best experience for their customers.
Our suite of tools brings compliance, efficiency, and accuracy to every notarization a notary performs on our platform, such as Quick Stamp, Personally Known to Notary, In-Meeting Chat, and so much more.
In addition to the features we build to best support your customers, notaries who use Proof also receive:
- Platform training, access to our Help Center, and in-session support (Check out Proof Academy at the bottom of your Get Started page).
- A dynamic, multi-factor authentication process built into the platform: Knowledge-Based Authentication, Credential Analysis, and tools to improve identification vetting.
- End-to-end session recordings and your notary journal are managed and stored by Proof (held for your state's minimum record retention period).
- A single, easy-to-use platform that we continue to refine based on use cases and notary feedback.
- Opportunities to attend live feedback sessions hosted by our regional Notary Success Managers.
- An electronic seal and electronic signature are FREE when you sign up.
- Forward-thinking features such as templates, integrated links for your business site, and document tagging/preparation tools to further fuel the digital services you offer.
- Versatile billing options that allow you to set your own fees.
- Access to a meeting simulator to help familiarize yourself with the Proof platform before your first client meeting.
- Metrics and organization panel membership visibility. You can view meeting metrics on the Get Started page. If you are on an organization panel, you will see your panel memberships on the Get Started page.
Get started
What you need
Documentation and compliance requirements vary by state. To check your state's requirements:
- Open the notary map.
- Click your state on the map.
- Check the Can notaries join the Notarize Network in STATE? question at the bottom of the pop-up window.
- If yes, click the link at the top of the window to check the requirements for that state.
- If no, feel free to click Join the waitlist to be notified when the Notarize Network is live in that state.
You need this compliance documentation to complete your profile on the Proof platform.
Create your account
Creating an account is easy! Properly commission notaries in the states listed above can facilitate remote online notarizations (RONs) for their own customers through our platform. Click here to open your account.
How long it takes
Once you submit your profile, your account is reviewed within 3 business days. If our Notary Onboarding team finds errors in your account, we will provide you with instructions on what needs to be corrected to resubmit and be approved.
Until your account is reviewed and approved, the Send & manage area in your account will not be accessible.
All notaries are subject to compliance reviews, and most updates made to a notary profile will require review renewal which takes up to three business days to complete. Learn more about Onboarding Review Triggers.
Send transactions
Once your account is compliant, you can create and send transactions, including transactions:
- That require witnesses
- That require multiple signers
- Scheduled for a certain date and time
You can even bring your own real estate transactions to the Proof platform. You'll be required to read and accept terms for completing real estate transactions within your account.
Fees and pricing
How much you earn
Depending on your state, you can set your fee for the notarization you are completing. You can set a fee on a specific transaction and have an account-level fee that applies to all transactions not created through Send & manage.
Read more about pricing and payments:
- Transaction fees and additional incentives: Notary Sourced Transaction Pricing & Notary Payment
- State-specific Payment Options for Notary Sourced Transactions
- How to set up your billing: Billing & Payment Setup for Notary Sourced Transactions
How you're paid
Stripe pays you directly for any transactions you use the Proof platform to complete. Setting up your payment details and creating your Stripe Connect account ensures you quickly get paid. You are paid as soon as the signer pays for their document through the Proof platform.
Read more about Stripe:
How much Proof charges
Proof does not currently charge a monthly platform fee. For more information about transaction fees and additional incentives, read Notary Sourced Transaction Pricing & Notary Payment.
Frequently Asked Questions
Do I need a registered LLC to bring my business to the platform?
You do not need a registered LLC to run your business or serve your clients on the Proof platform. If you have a registered business/LLC, we encourage you to include your business name in your Account Profile.
You must be a compliant, commissioned Notary Public & RON Authorized Notary as part of executing any transactions on our platform. To understand those compliance requirements, please visit notarize.com/notary.
My fees aren’t hitting my account right away.
We recommend you verify the payment details attached to your Stripe Connect Account and contact Stripe directly, as funds are paid directly to you from Stripe. Keep in mind that bank processing times may vary.
Can a customer schedule a meeting with me?
A customer cannot schedule a meeting with you for a specific date and time on the Proof platform.
You can coordinate with the signer outside the platform to schedule a date and time. Then use the Send & Manage option to create a transaction and add a date and time before sending it off to the customer. The date and time chosen are populated on your meetings tab, allowing you to keep track.
The time shown to customers and in your meetings tab does not lock access before or after. Signers can meet with you at any time on the date the transaction is set. The time can be changed at the last minute.
Read about adding a buffer to prevent signers from joining your scheduled meetings too early.